When reviewing the tenders, if a tender is incomplete, the buyer may ask, all candidates to supply the missing information but is not required to do so.
You must therefore be very careful and ensure that all documents required are submitted by the deadline given.
At the tender review stage, the buyer will analyse and rank the tenders against the criteria set out in the publication notice or the tendering rules.
It is very important to read the technical documents contained within the tender documents carefully to understand what the buyer is expecting for each criterion: the technical bid must reflect the points covered in the criteria.
The technical documents should therefore be read in conjunction with the tendering rules.
Moreover, for some contracts, in order for a tender to be valid, the buyer may require the candidate to carry out a site visit and provide evidence of this in their tender, or to submit a price simulation based on part of the project.
As such, the tenderer must carefully complete their tender to ensure it is not rejected before being examined.
When a contract is awarded, the buyer requests documentary evidence that the tenderer has complied with fiscal and social obligations.
Should they fail to supply these documents, the contract shall be awarded to the next tenderer in the ranking.
Foreign companies must provide a certificate issued by the administrations and authorities of their country of origin as evidence that they have met their obligations.
Where such certificates are not issued by the country concerned, a declaration on oath may be supplied instead or, in States where there is no provision for such an oath, a solemn declaration by the person concerned before a competent judicial or administrative authority, a notary or a competent professional body in the country of origin.
